National Historically Black Colleges and Universities Alumni Associations Foundation, Inc. (NHBCUAAF)

Effective Date: July 20, 2026
Last Updated: August 7, 2026

National Historically Black Colleges and Universities Alumni Associations Foundation, Inc. (NHBCUAAF) (“Organization,” “we,” “our,” or “us”) is a nonprofit organization based in Maryland. We respect your privacy and are committed to protecting the personal information you share with us through our website, online forms, donation pages, event registrations, email communications, volunteer forms, membership forms, and related digital services.

This Privacy Policy explains what information we collect, how we use it, how we protect it, how we may share it, and the choices you have regarding your information.

This policy applies to information collected through our website and related online services. It does not apply to third-party websites or platforms that we do not control.

1. Information We Collect

We may collect personal information when you voluntarily interact with us, including when you:

• Make a donation;
• Register for an event;
• Subscribe to a newsletter or mailing list;
• Complete a membership, volunteer, sponsorship, partnership, or contact form;
• Submit an inquiry through our website;
• Participate in a survey, campaign, program, or initiative;
• Communicate with us by email, phone, mail, or online.

The information we collect may include:

• Name;
• Mailing address;
• Email address;
• Phone number;
• Employer, title, or professional affiliation;
• Alumni, school, chapter, or organizational affiliation;
• Donation amount, donation date, and giving history;
• Event registration information;
• Volunteer interests;
• Membership or participation information;
• Communication preferences;
• Information you choose to provide in messages, forms, surveys, or applications.

If you make a donation or payment online, payment information such as credit card, debit card, bank account, or billing information may be collected and processed by a secure third-party payment processor. We do not intend to store full credit card numbers on our website.

NHBCUAAF does not store complete credit card numbers on its servers. All payment transactions are processed through trusted payment providers using industry-standard security measures.

2. Information Collected Automatically

When you visit our website, certain information may be collected automatically, including:

• IP address;
• Browser type;
• Device type;
• Operating system;
• Pages visited;
• Date and time of visit;
• Referring website;
• General location information;
• Website usage and performance data.

We may use cookies, pixels, analytics tools, or similar technologies to understand website traffic, improve user experience, measure campaign effectiveness, improve communications, and support website security.

You may adjust your browser settings to refuse or delete cookies. Some website features may not function properly if cookies are disabled.

3. How We Use Personal Information

We may use personal information to:

Protect the security, integrity, and proper operation of our website and organization.

Process donations, memberships, sponsorships, and event registrations;

Send donation receipts, acknowledgments, confirmations, and tax-related communications;

Communicate about our programs, events, campaigns, initiatives, and organizational news;

Respond to inquiries and requests;

Maintain donor, member, volunteer, alumni, supporter, and partner records;

Recognize donors, sponsors, volunteers, members, or partners, unless anonymity is requested;

Conduct fundraising, stewardship, alumni engagement, membership, and community outreach;

Improve our website, communications, services, and programs;

Analyze giving trends, participation, engagement, and campaign effectiveness;

Comply with legal, tax, accounting, audit, registration, and reporting obligations;

4. Donor Privacy

We value the trust of our donors and supporters.

We do not sell donor names, donor contact information, donation amounts, or giving history.

We may use donor information internally for fundraising, stewardship, reporting, relationship management, donor recognition, and organizational planning.

We may publicly recognize donors, sponsors, or partners in annual reports, event materials, websites, newsletters, donor listings, or other communications unless the donor requests anonymity.

Donors who wish to remain anonymous should notify us at the time of the gift or contact us using the address and email listed in this policy.

Donation records may be maintained as required for tax, accounting, audit, legal, registration, and reporting purposes.

5. Maryland Charitable Solicitation Disclosure

The National Historically Black Colleges and Universities Alumni Associations Foundation, Inc. is a Maryland-based nonprofit organization.

If required by Maryland law, we will provide charitable registration and financial disclosure information on donation pages, written solicitations, fundraising materials, and donation receipts.

A copy of our current financial statement may be available upon request by contacting us at:

National Historically Black Colleges and Universities Alumni Associations Foundation, Inc.
2350 Deckman Lane, Silver Spring, MD 20906
(301) 537-3917
info@nhbcuaaf.org

Documents and information submitted under the Maryland Charitable Solicitations Act may also be available from the Maryland Secretary of State, Charitable Organizations Division, as permitted by law.

Registration with a state agency does not imply endorsement, approval, or recommendation by that state.

6. How We Share Information

We may share personal information when appropriate and necessary, including with:

• Payment processors;
• Website hosting providers;
• Email marketing platforms;
• Event registration platforms;
• Donor management or customer relationship management systems;
• Membership management platforms;
• Analytics and website performance providers;
• Professional advisors, including accountants, auditors, attorneys, and consultants;
• Vendors or service providers who assist with fundraising, communications, operations, security, or compliance;
• Government, tax, regulatory, or law enforcement authorities when required by law.

We expect service providers to use personal information only for the services they perform on our behalf and to maintain appropriate safeguards.

We do not sell personal information.

7. Third-Party Websites and Platforms

Our website may contain links to third-party websites or platforms, including donation platforms, event platforms, payment processors, social media platforms, partner websites, sponsors, or affiliated organizations.

We are not responsible for the privacy practices, security, content, or policies of third-party websites or services. We encourage you to review the privacy policies of any third-party platforms you use.

8. Email and Text Communications

If you provide your email address or phone number, we may use it to communicate with you about donations, events, programs, campaigns, membership, volunteer opportunities, organizational updates, or other matters related to our mission.

You may unsubscribe from promotional emails by using the unsubscribe link included in our emails or by contacting us directly.

We may, however, send transactional or administrative messages, such as donation receipts, event confirmations, membership confirmations, responses to inquiries, or legal notices.

If we use text messaging, we will provide opt-out instructions where required.

9. Cookies and Analytics

Our website may use cookies and analytics tools to help us understand how visitors use the website, improve website performance, measure outreach, and enhance user experience.

Cookies may help us:

• Remember user preferences;
• Understand website traffic;
• Measure email or campaign effectiveness;
• Identify technical issues;
• Improve content and navigation.

You may disable cookies through your browser settings. Some parts of the website may not work properly without cookies.

10. Data Security

We use reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, misuse, loss, disclosure, alteration, or destruction.

These safeguards may include secure payment processing, limited access to donor and user records, password-protected systems, staff training, vendor review, and reasonable data management practices.

However, no website, electronic transmission, or data storage system can be guaranteed to be completely secure. Users share information online at their own risk.

11. Data Breach Notification

If we discover a security incident involving personal information, we will conduct a reasonable and prompt investigation and provide notices to affected individuals, regulatory authorities, or other required parties when required by applicable Maryland or federal law.

12. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this policy, including:

• Donor stewardship;
• Gift processing;
• Event management;
• Membership administration;
• Volunteer coordination;
• Accounting and audit requirements;
• Legal and tax compliance;
• Charitable registration and reporting;
• Historical and institutional recordkeeping.

When information is no longer needed, we may delete, anonymize, archive, or securely retain it in accordance with our records practices and legal obligations.

13. Maryland Privacy Rights

Maryland residents may have certain privacy rights under applicable law.

Depending on the law and the nature of the information, Maryland residents may be able to request:

• Access to certain personal information we maintain;
• Correction of inaccurate personal information;
• Deletion of certain personal information;
• Information about how personal information is used or shared;
• Opt-out of certain uses of personal information, where applicable.

To submit a privacy request, please contact us at:

National Historically Black Colleges and Universities Alumni Associations Foundation 

2350 Deckman Lane, Silver Spring, MD 20906

(301) 537-3917
info@nhbcuaaf.org

https://nhbcuaaf.org

We may need to verify your identity before responding to a request. We will respond to verified requests within the timeframe required by applicable law.

14. Other State Privacy Rights

If you reside outside Maryland, you may have additional privacy rights under the laws of your state. Where applicable, we will respond to verified privacy requests in accordance with applicable law.

We do not sell personal information.

15. Children’s Privacy

Our website is intended for a general audience and is not directed to children under the age of 13.

We do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13 without appropriate consent, we will take reasonable steps to delete that information.

16. International Visitors

We are based in the United States. If you access our website from outside the United States, you understand that your information may be collected, processed, and stored in the United States, where privacy laws may differ from those in your country.

17. Accessibility

We are committed to providing an accessible website for all users, including individuals with disabilities. We strive to make www.nhbcuaaf.org accessible and usable in accordance with recognized accessibility standards.

If you experience difficulty accessing any portion of our website, please contact us at (301) 537-3917, or info@nhbcuaaf.org

Please include:

• The webpage involved
• A description of the issue
• Your contact information (optional)

We will make reasonable efforts to respond promptly and provide the information in an accessible format.

NHBCUAAF values equal access and welcomes feedback that helps us better serve
our community.

18. Intellectual Property and Website Content

Unless otherwise stated, the content on this website, including text, graphics, logos, images, videos, documents, and other materials, is owned by or licensed to the National Historically Black Colleges and Universities Alumni Associations Foundation, Inc.

Website content may not be copied, reproduced, distributed, modified, or used for commercial purposes without written permission, except as permitted by law.

19. Acceptable Use

Users agree not to misuse this website or interfere with its operation. Prohibited conduct includes:

• Attempting to gain unauthorized access to website systems;
• Uploading malicious code, viruses, or harmful content;
• Using the website for unlawful purposes;
• Misrepresenting identity or affiliation;
• Collecting information from the website without permission;
• Interfering with website security or functionality.

We may restrict or terminate access to the website if we believe a user has violated this policy or applicable law.

20. No Legal, Financial, or Tax Advice

Information on this website is provided for general informational purposes only. It should not be considered legal, financial, accounting, tax, or professional advice.

Donors and users should consult their own professional advisors regarding charitable giving, tax deductibility, estate planning, or other legal or financial matters.

21. Changes to This Policy

We may update this Website Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or organizational operations.

When we update this policy, we will revise the “Last Updated” date at the top of this page. Continued use of the website after updates are posted means you acknowledge the revised policy.

22. Contact Us

If you have questions about this policy or would like to make a privacy-related request, please contact:

National Historically Black Colleges and Universities Alumni Associations Foundation, Inc.
2350 Deckman Lane, Silver Spring, MD 20906
(301) 537-3917
info@nhbcuaaf.org

https://nhbcuaaf.org